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A Detailed Version of Getting A Work Permit Needed for a Z-Visa to China

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Hello everyone,,

For those in the US looking to go to China to teach english, you will need to get a Z-Visa. This post is to help break down the steps, because at the moment, it is very difficult to find anyone who knows what they're doing unless you're willing to ship out lots of money to a visa agency, which is just plain silly. After looking online and finding only outdated sources, I have decided to help out with the process for those recently attempting to obtain this visa for US citizens. I also want to preface this post - these requirements could change at any point in time.

You will need these documents to apply for your visa: Valid passport with at least 6 months duration after the applicant’s intended entry date --- Completed Z-Visa application form found on the Chinese Embassy website --- One recent passport-sized photo --- Employment permit issued by hiring company and mailed to you

The most time-consuming aspect of getting a Z-Visa is obtaining the employment/work permit, which is what I will describe how to get in detail in this post.

You will need to scan these documents to your employer in China:

Passport Bio Pages --- Resume (simplified showing you have 2+ years of education experience, a degree, and/or a TEFL) --- Bachelors or higher diploma (this must be notarized in a certain way and legalized, which I will talk about in detail in a minute) --- Original reference letter from any foreign company to prove you have 2 years full-time working experience in your current industry and position. This can also be several letters adding up to 2 years total working experience. A TEFL certification can replace this. --- Original official police clearance certificate or background check (PCC) from your home country. (this also must be notarized + legalized in your home country.) --- Original China HSK license (if you don’t have it, then please ignore it) --- Passport Sized Photo --- Physical from your Doctor, having him fill out and stamp the medical form found on the Chinese Embassy's website

It's quite a long list, but most of these things can be scanned swiftly to your employer in China if you have a valid passport. The notarization of the diploma and the background check are what I want to talk about as they are time consuming processes that need to be acted on first. These documents do not simply need to be notarized. If any old notary says they can notarize them, do not listen. These documents need to be notarized as follows:

Diploma - You must get your diploma notarized by the public notary at your university. Only that notary can state that the diploma is an original, true, and accurate document, and you should make sure the notary knows to include this language in the notarization. You can do this by calling your university and mailing your diploma to the notary. Make sure the diploma is stamped with the official seal of the university alongside the notarization. (Pro Tip: Make sure the stamp is colored and not raised so it is easily scannable)

Background Check - This must be done either by the federal government or by the state in which you reside. It then must be notarized by that issuing authority's notary as well as stamped. You must get them to write ANOTHER statement on a different piece of paper that is notarized and stamped saying that the background check is original, true, and accurate.

Next I will talk about authentication of these two documents:

Diploma - After getting your diploma notarized at your university, you must send it to the Secretary of State in the state your university resides for authentication, which is essentially adding another piece of paper onto your diploma that says the notary and diploma are backed by the good ol USA. You can contact that secretary of state to find out the easiest way to do this.

Background Check - Use the same process to authenticate your background check by the Secretary of State in the state in which you received your background check or by the federal government in DC.

Make sure your Secretary of State seals these documents properly together, as it would be travesty to have your visa rejected due to a poor presentation.

Next I will talk about what you need to do before legalization:

Step 1: Fill out a Legalization Application Form found on the Chinese Embassy's website. TYPE IN ALL CAPS AND DONT LEAVE BLANK SPACES. Step 2: Make photocopies of all the documentation you just procured. Staple together. Step 3: Make a photocopy of your passport's bio page. Step 4: If you need someone to deliver your documents to the embassy for you, you will need a photocopy of their passport or driver's license.

Step four of this process leads me into talking about legalization:

You will need to hand deliver these documents to the Chinese Embassy or Consulate. DO NOT MAIL THEM. Depending on your state, you will need to take your documents to a certain city in the US which contains a Chinese consulate. Look at the Chinese Consulate website to find out which state your Chinese Embassy has jurisdiction over. You will need to travel or get someone you know in the area of the Embassy/Consulate to deliver these documents.

"But wait, I don't have time to travel to the Consulate, and I don't know anyone in the area who can deliver these documents!" Tough luck I suppose. You will need to get a courier/visa service to do it for you.

Once the documents are at the Consulate, it will take 3-4 days for processing. The pink slip you will receive is your ticket for getting your stuff back so don't lose it. When you get your documents back after paying the $50 to the Chinese Embassy, you will find Chinese Legalization stickers on the back of your Secretary of State authentications. Yay! You are almost there.

Scan all of this paperwork to your employer in China. After 2-8 weeks depending on processing time, your employer should mail you a work permit. This is gold, and is essentially your visa.

Go back to the Chinese Embassy you did your paperwork at initially. Submit the documents stated at the top of this post alongside a $140 processing fee. This should take about a week to process. Pick up your Z-Visa when it is ready. You are now ready to enter China.

Won't be talking about residence permits or anything else like that. If your employer is decent at all they should help you on your feet when it comes to paperwork/housing/medical work needed to be done once you arrive in China.

Hope this helps clears up any confusion on the process as it stands now. Glad to help where I can if you need it.

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